Speaker Center

In the Speaker Center, you can find resources for all speaker-related details including deadlines, audiovisual requests, presentation submission directions, panelist agreements, and key event contacts. 

 

Agreements and Presentation Submissions

Below are key presenter deadlines and a link to the Speaker Agreement. Please read and complete the required fields to acknowledge your acceptance of the League of California Cities’ presenter guidelines. Providing your digital signature allows Cal Cities to move forward in planning and promoting your session, as well as publish your name and affiliation on our website and in marketing materials. Your contact information will remain strictly confidential.

Should you have any questions, please contact the education department.

Important deadlines 

Today: Complete the Speakers Agreement and note any specific audiovisual requests. Speaker Agreements must be submitted no later than Friday, July 22.

Today: First, register for the conference. Once that is complete, you will be prompted to book a hotel room. Note: Aug. 9 is the discounted hotel rate cut off. 

July 27: Save $50 on your full conference registration if you register by this date. 

July-August: Submit your final presentation to Cal Cities via the presentation submission page.

Aug. 24: Deadline for advanced conference registration.

 

Presenting at the Conference

 

Presentation Guidelines

Our goal is to provide exceptional educational experiences, networking opportunities, and innovative tools that will make attendees and their cities more successful. Studies show that adults learn best when they are actively involved in the process rather than passively listening or watching. Most conference attendees are knowledgeable about the subject, and therefore are interested in hearing what others know and what their experiences have been. Accordingly, we urge you to plan your presentation with these suggestions in mind.

The most common complaints on session evaluations from prior Annual Conferences are:

  • "The presentation was a 'sales' pitch for a particular product or service."
  • "I couldn't read the slides."
  • "One speaker took so much time that the others were not able to give their full presentations."
  • "I'd like more practical knowledge."

Please consider the following as you prepare for your presentation:

  • Relevant content for experienced audiences that stretches thinking and provides new approaches.
  • Content that is delivered in an engaging way and draws on the experience of the attendees.
  • Examples and case studies of real success (and successful failures).
  • Try to add stories, anecdotes, testimonials, or demonstrations that emphasize your point. We all remember a good story, and thus more easily the lesson with it.
  • Provide tools and information that the audience can implement.
  • If there are other speakers in your session, coordinate with them in advance to decide your speaking order and ensure that all presentations fit into the assigned time allotment. If you do not have the contact information for your co-presenters, please contact us at education@calcities.org.
  • Selling from the podium creates conflict of interest problems. Education sessions at the Annual Conference should never be an advertisement. Therefore, presentations may not include any commercialism for specific products or consulting services.

Submitting Your Session Materials

Presentation materials are an important element of Cal Cities educational programs. Please submit your presentation in either a Microsoft-friendly format or as a .pdf file no later than Monday, Aug. 22. 

It is Cal Cities' goal to make a positive impact on the environment by integrating environmental considerations into all seminars. Some things to keep in mind are:

  • When naming your session materials, please use your session title. For example: "YourSessionTitle"
  • If your session group has created multiple presentations, please combine all presentations into one document before submitting them to us, in the order the presenters are speaking.

Please contact the education department with any questions, concerns, or assistance needs you may have.

Submit your presentation here.

Session Layout and Structure

The League of California Cities encourages our presenters to use the most engaging educational platform possible when speaking at the Annual Conference and Expo. We recognize that each session has a unique format and presentation style based on the preferences of the speaker(s) and content being presented, but the following three examples are provided as a general guideline in planning your session.

Panel Discussions: 75 minutes, with up to 3 speakers

Moderator (5 minutes)     

  • Welcome
  • Frame session
  • Introduce speakers

Speaker(s) #1, #2 and #3 (20 minutes)   

  • Summary of relevant experience
  • Learning objectives
  • Core session content
  • Summary of key points

Moderator (10 minutes)   

  • Facilitate Q&A
  • Final comments

Panel Discussions: 75 minutes, 1 speaker

Moderator (5 minutes)     

  • Welcome
  • Frame session
  • Introduce speaker

Speaker #1 (60 minutes)            

  • Summary of relevant experience
  • Learning objectives
  • Core session content
  • Summary of key points

Moderator (10 minutes)   

  • Facilitate Q&A
  • Final comments

Speed Sessions: 20 minutes

Speaker #1 (15 minutes)            

  • Self-Introduction
  • Frame session
  • Fun and engaging presentation

Final Thoughts (5 minutes)        

  • Facilitate Q&A
  • Final comments

As a reminder, sessions may not include any product/service demonstrations or commercial presentations for specific products or consulting services. Please contact the education department with any questions, concerns or assistance needs you may have.