Public Works Officers Institute

March 13-15, 2024

Portola Hotel at Monterey Bay

2 Portola Plaza, Monterey, CA

Register*

Designed for public works professionals of all career levels, this conference provides you with the essential information and updates necessary to most effectively run city public works departments. Now, more than ever, the opportunity for city officials to learn from and network with each other is invaluable. Sessions cover a variety of topics such as road safety, bridge programs, legislative updates, and leadership topics.

For registration questions, please contact Registrar, Megan Dunn.

For sponsorship questions, please contact Associate Manager, Exposition Sales and Event Sponsors, Amy Wade.

For additional questions, please contact Associate Manager, Event Programming, Erin Wylder

Please see our event and meeting policies.

Become a sponsor

*With an update in technology, registration will now happen directly through your MyCalCities account. If you have not used your MyCalCities account already, please review details about the portal and contact us for questions. You will be asked to log in to register. Registration will require a credit card. 

2024 Institute Information

Registration

Full Registration Includes: 

  • admission to all educational sessions  

  • admission to the Wednesday reception, Thursday breakfast and lunch, and Friday breakfast 

  • access to all program materials online 

 

Register online through your MyCalCities account by Wednesday, March 6.

 

To request an accommodation or for inquiries about accessibility, please contact conference registrar, Megan Dunn. Every effort will be made to honor requests submitted.  

 

Registration Process:   

With an update in technology, registration will now happen directly through your MyCalCities account. Please take a moment to set up your account so you are ready to go for all Cal Cities events. If you have not used your MyCalCities account already, please review details about the portal and contact us for questions.   

 

Note: You will need to be logged into your MyCalCities account to register. You can confirm you are logged in by checking the top of your webpage, which will say “Welcome” and your name when you are signed in.   

 

Register here.  

 

If you are registering someone other than yourself, first sign in as yourself and then choose the option to register someone else.    

 

Note: Registrations through MyCalCities are available for credit card payments only. If you need to pay with a check, create your account and then reach out to conference registrar, Megan Dunn  to request a mail-in registration form. Full payment is due at the time of registration. Registration via mail is available until Wednesday, March 6.   

 

Conference registration is required to attend all conference activities. Sharing of registration is prohibited.    

 

View Cal Cities’ event and meeting policies in advance of the conference.   

 

Full Conference Registration Fees 

Member City Officials and Staff 

 $675 

Non-Member City Officials and Staff 

$1,675 

County Officials and Staff 

$725 

All Others 

$800 

 

One-Day Conference Registration Fees 

Member City Officials and Staff 

 $375 

Non-Member City Officials and Staff 

$1,375 

County Officials and Staff 

$425 

All Others 

$500 

Guest Fee* 

$50 

 

*The guest/spouse fee is restricted to persons who are not city or public officials, are not related to any Cal Cities Partner or sponsor, and would have no professional reason to attend the conference. It includes admission to Wednesday’s networking reception only. There is no refund for the cancellation of a guest/spouse registration. It is not advisable to use city funds to register a guest/spouse.  

 

Refund Policy 

Advance registrants unable to attend will receive a refund of rate paid, minus a $75 processing charge, only when a written request is submitted to Megan Dunn, and received on or before Wednesday, Feb. 28, 2024. Refunds will not be available after this date. If you are unable to attend, you may substitute a colleague for your entire registration.  

Hotel and Travel

A limited number of hotel rooms are available at reduced rates for registered attendees and sponsors at the 2024 Public Works Institute. The deadline to reserve your discounted hotel room is Thursday, Feb. 15, or until the hotel block is sold out, whichever is sooner.  

 

STEP ONE: Register for the Conference  

Use the information outlined in the registration section above to register for the conference. Once completed, details are found in your MyCalCities Portal. NOTE: Instructions on how to access your portal can be found at this link.   

  

STEP TWO: Book a hotel room  

Once you’ve registered, you will receive a confirmation email directing you to the group housing reservations page. 

 

Conference Location 

Portola Hotel at Monterey Bay 

2 Portola Plaza, Monterey, CA 

 

Group Hotel Rate (per night): $235 – Single/Double Occupancy (plus tax and fees)  

 

You must be registered for the conference prior to booking a hotel room. Do not make a hotel reservation unless you are sure it is needed. Your city/company will be financially responsible for all cancellation/attrition fees.  

 

Hotel Changes or Cancellations 

 

Hotel reservation changes, date modifications, early check-out, or cancellations must be made directly through the hotel. Please note that after Thursday, Feb. 15, 2024 has passed, you may incur a financial penalty and minimum one-night room charge or attrition fees.  

  

SCAM NOTICE: There are many hotel scammers who may contact you claiming to be a housing bureau/service for the conference. Official emails regarding the conference will come from addresses ending in @calcities.org or the Portola Hotel at Monterey Bay.    

 

PLEASE NOTE: The information you provide to Cal Cities when registering for a Cal Cities conference or meeting may be shared with the conference or meeting hotel(s). The hotel(s) will also share with Cal Cities the information you provide to the hotel(s) when you make your hotel reservation for the conference or meeting. The information shared between Cal Cities and the hotel(s) will be limited to your first name, last name, email, and dates/length of stay in the hotel. 

 

Parking and Transportation  

 

Valet parking: $27 + tax  

Subject to change at hotel’s discretion. 

 

Self-parking: $22 + tax (includes in-and-out privileges)  

Subject to change at hotel’s discretion.  

  

The Portola Hotel is located ten minutes from the Monterey Peninsula Airport, one hour and 15 minutes from the San Jose International Airport, and one hour and 45 minutes from the San Francisco International Airport. 

Schedule
Session Materials
Explore Previous Institutes

2023 Institute Session Descriptions

View the 2023 Public Works Officers Institute program.

Wednesday, March 8

Cal Cities Registration Open

 

10:00 a.m.-6:00 p.m.

Exhibit Hall Open (Wednesday only)

10:00 a.m.-6:30 p.m.

Lunch On Your Own

11:00 a.m.–12:30 p.m.

Opening General Session

1:00-2:30 p.m.

Cal Cities/CEAC President’s Welcome

Brian Balbas, President, County Engineers Association of California and Public Works Director/Chief Engineer, Contra Costa County

Benjamin A. Fine, P.E., President, Cal Cities Public Works Officers Department and Director of Public Works/City Engineer, Pismo Beach

Opening Keynote: Leading Change by Changing the Way We Lead

As a leader, you get better by change, not chance. The world of work has changed and continues to change. Blue-collar workers are more often recognized as the backbone of local government. What are the skills needed to lead this important group? How can managers create a purpose-filled vision that instills passion, drives  performance, and produces collective success? 

Learn the skills and habits of 21st Century leaders by attending this session designed to make you laugh, learn, and leave with new mindsets and skill sets. You’ll also find out workplace cold hard facts, why managers fail to get better, and how to ignite your public works team members through engagement, encouragement, and empowerment. Lastly, you’ll understand how to develop your “positivity” reflex and utilize it in the future, long after the presentation. 

Speaker: 
Ron Williams, Vice President of Personal Services Plus, LLC

Ron Williams, the “Leadership Whisperer,” is an internationally recognized speaker and trainer with more than forty years of experience in the public and private sectors. His insights on 21st-century leadership, employee engagement, and executive coaching make him one of the nation’s leading resources in understanding organizational and individual success and achievement. Ron has held many high-profile positions in his career, including as Chief of Staff for the District of Columbia’s Human Resources Department and General Manager of the Western Region for Nike. Ron created the Corporate Diversity department at Nike and was Nike’s Director of Training and Development. Ron has also worked with many federal government agencies helping them to develop programs to optimize their human capital. 


Visit with Exhibitors

2:30-2:45 p.m.

Concurrent Sessions

2:45-4:00 p.m.

Public Construction and Contracting Law Update for California

Discover the case studies, public project contractor negotiation, and best practices that can safeguard your community from disputed agreements and potential litigation. These disagreements often result from legislative and regulatory changes in California public construction and contracting law that impact cities and counties. 

Moderator and Speaker:
Deirdre Joan Cox, Partner, Burke, Williams & Sorensen, LLP

Speaker:
Maxwell Blum, Partner, Burke, Williams & Sorensen, LLP

 

Becoming Part of the Conversation: Increasing Public Works' Public Perception

Public works departments play a significant role in making everyday life as safe and convenient as possible for everyone. By helping the community understand our work, we can generate goodwill, gain compliance with new regulations, and keep the public safe. This panel discussion will focus on how research, planning, implementation, and evaluation can inform effective public education strategies when communicating major infrastructure projects, newly enacted state laws like SB 1383 (the organics mandate), and inspire calls to action related to natural disasters like floods, wildfires, and earthquakes.

Moderator:
Julie Hagen, Deputy Public Works Director, County of Santa Barbara

Speakers:
Maurice Chaney, Public Information Officer, Roseville
Lael Wageneck, Public Information Officer, Santa Barbara County Public Works


Visit with Exhibitors

4:00-4:15 p.m.

Concurrent Sessions

4:15-5:30 p.m. 

Public Input that Works: Strategies for Successful Community Engagement 

The public’s increasing desire to have their say about everything from road designs to rate structures, environmental programs and more has posed new challenges for public works professionals. Learn how to meet new expectations for community engagement without giving up control or compromising your technical expertise. This session will provide real-life case study examples of how to engage the right people at the right time on the right decisions, plus some painful lessons from public engagement gone terribly wrong. In the end, participants will leave feeling more empowered, confident, and prepared when asked to “engage the public.”

Moderator and Speaker:
Kristina Ray, Communication & Engagement Director, Carlsbad

Speaker:
Carmen Kasner, Southwest Operations Director, Ardurra

Effective Pavement Program Management for Cities and Counties

Agencies throughout California utilize pavement management systems to monitor existing pavement conditions. A successful program integrates the existing pavement condition with a toolbox of various treatments for different pavement needs. The session will also briefly provide an overview of the importance of pavement compaction and an overview of the roles of contractors and agency representatives to maximize the performance of the pavement. Panelists will offer insight and best practices drawn from many years of research into effective pavement program management.  Lastly, receive an update on the latest activities and initiatives sponsored by the City County Pavement Improvement Center (CCPIC) followed by an engaging discussion with the audience on local agency pavement management issues. 

Moderator:
Matt Randall, Road Maintenance Division Manager, Placer County DPW

Speakers:
John Harvey, Professor, Director, City and County Pavement Improvement Center, UC Davis
Erik Updyke, Specialist, City and County Pavement Improvement Center

 

Drought and Potable Reuse on California's Central Coast  

A combination of drought and population growth has overstressed California’s water supply infrastructure. The California Central Coast is now implementing multiple advanced treated recycled water projects to create a new and sustainable water supply. These projects represent pinnacle engineering efforts to secure sustainable water for our communities, with each project injecting the purified water into their respective groundwater basins for storage and protection against seawater intrusion. Panelists will address the permitting, public support, financing, and engineering elements necessary to implement recycled water projects.

Moderator:
Justin Pickard, Project Manager, Water Systems Consulting

Speakers:
Gina Dorrington, General Manager, Ventura Water
Benjamin Fine, President, Public Works Officers Department and Director of Public Works/City Engineer, Pismo Beach
Andrew Salveson, Vice President, Carollo Engineers


Networking Reception

5:30-6:30 p.m.

Make new friends and catch up with old ones while enjoying delicious appetizers and tasty beverages during the evening networking reception. It's the perfect opportunity to form support networks within your profession.

Thursday, March 9

Cal Cities Registration Open

8:00 a.m.-4:00 p.m.

Joint Networking Breakfast

8:00–9:00 a.m.

General Session

9:00–10:30 a.m.

Cal Cities and CEAC President’s Welcome

Local Streets & Roads Awards

Brian Balbas, Public Works Director/Chief Engineer, Contra Costa County
Benjamin Fine, President, Public Works Officers Department and Director of Public Works/City Engineer, Pismo Beach

What Public Works Professionals Need to Know about Finance 

Learn the latest hot topics when it comes to California's municipal public works financing, including the latest on state and local transportation funding. Geared toward public works professionals, understand the rules and trends in taxes, fees, and other revenues; the relationship with the state budget, and problems and prospects for reform. Get answers to the most pressing fiscal issues facing public works.  

Speaker:
Michael Coleman, CaliforniaCityFinance.com


Break

10:30-10:45 a.m.

Concurrent Sessions

10:45 a.m.-noon

Project Labor Agreements for Local Public Works Projects

Project Labor Agreements (PLAs), once limited to mega projects, are being used on routine, local projects. Why is that, and what are the advantages and downsides? This session will provide the basic legal background on PLAs, including enabling legislation and history, what they do and don’t do, legal pros and cons, and how their use has changed over time. Leading PLA experts will detail their experience with the implementation of PLAs, including the impact on the bidding process, management, and cost of their projects.

Moderator and Speaker:
Jonanthan Holtzman, Parnter, Renne Public Law Group

Speakers:
Julian Gross, Principal, Law Office of Julian Gross
Sebrina Owens-Wilson, Regional Impact Program Manager, Metro

The Changing Landscape of Recycling: Local Market Development and Participation

The way we recycle in California is on the verge of drastic change. With the passage of several new landmark bills, California will need to recycle the old recycling system. Hear from experts on the latest in the recycling space and what your area needs to do to navigate the new recycling mandates.

Moderator:
Tom Koutroulis, Director, OC Waste & Recycling

Speakers:
Dr. David Crohn, Cooperative Extension Waste Management Specialist, Department of Environmental Sciences (Retired), University of California Cooperative Extension
Tim Goncharoff, President, TAG Consulting
Heidi Sanborn, Executive Director, National Stewardship Action Council

Extreme Hazards: Planning, Recovery and Resilience

Fire, flashflood, debris flows, extreme heat, and seismic hazards - this session builds off of instant polling feedback received at the 2022 Public Works Officers Institute and dives deeper into the current and future “extreme hazard” challenges facing California’s cities and counties. State and local leaders will share the latest lessons learned, and GIS resources: funding and technical assistance available for suburban, urban, and rural communities. Interactive polling will be used to jump-start conversations with your colleagues on overcoming the many hurdles (i.e.: documentation and contracting!) and cost-effective, realistic-to-implement ideas that you can take home to your team.

Moderator:
Sarah Rubin, Outreach and Engagement Advisor, CA Department of Conservation

Speakers:
Jeremy Lancaster, Supervising Engineering Geologist, California Geological Survey
Brian Olson, Senior Engineering Geologist, California Geological Survey
Jeff Pratt, Public Works Agency Director, Ventura County



Networking Luncheon

12:00-1:30 p.m.

Concurrent Sessions

1:30-2:45 p.m.

State of Infrastructure Investment and Jobs Act

Over the next five years, the federal government is making significant funding available to states and localities to improve roads and bridges, water infrastructure, resilience, internet, and more. In this session, hear from lead state agencies on the status of the formula funding, where and how to best apply, and discuss best practices with other local governments about applying for competitive grants.

Moderator:
Paz Gomez, Deputy City Manager, Public Works, Carlsbad

Speakers:
Sean Maguire, Board Member, State Water Resources Control Board
Paul-Albert Marquez, Deputy District Director - Planning, Goods Movement, and Local Assistance, District 7, California Department of Transportation
Robert Osborn, Director, California Public Utilities Commission


Don't Throw Paving Dollars Out with the Trash

Do you have enough money for pavement maintenance? The statewide average Pavement Condition Index for local streets and roads is 66. This “at risk” condition indicates that current maintenance funds are insufficient. Hear how one California city successfully secured extra funding sources, and how you can adopt these financial saving practices in your community.

Moderator:
David Leamon, Public Works Director, Stanislaus County Public Works

Speakers:
Debaroti Ghosh, Pavement Engineer/Specialist, Nichols Consulting Engineers
Lisa Petersen, Public Works Director, Pacifica
Margot Yapp, President/CEO, Nichols Consulting Engineers


SB378 and New Innovations for the Deployment of Fiber Networks

The panel will focus on broadband deployment strategies and the use of innovative methodologies to install fiber networks more efficiently and with less impact on streets. Also highlighted will be potential cost savings, lighter environmental impacts (spoils, air quality, vehicle trip reductions, etc.), and maximizing investment dollars for community benefit.

Moderator:
Rochelle Swanson, Lead of CA State Policy & NorCal Government Affairs, Crown Castle

Speakers:
Ted Allen, City Engineer, Los Angeles, Bureau of Engineering
Daniel Schweizer, Director, Government Affairs, Crown Castle
Walter Tustin, Federal Funding Program Manager, Crown Castle Fiber LLC


Break

2:45-3:00 p.m.

Concurrent Sessions

3:00-4:15 p.m.

Case Study: Broadband Internet and Smart City Applications

Learn how the city of Placentia entered into a unique partnership to deliver fiber optic broadband internet access to every home and business in the city utilizing a new micro-trenching technique within the city's road right-of-way. The Placentia FiberCity® Project is a privately funded, $35 million investment in Placentia that will deliver high speed broadband access to every resident and business. This presentation will focus on the construction methods used to install the fiber system as well as how the city managed the contractor's efforts in delivering this city-wide project.

Moderator:
Marcus Bowman, Community Relations Manager, SiFi Networks

Speakers:
Luis Estevez, Deputy City Administrator, Placentia
Jordan Harris, Area Manager, SiFi Networks
Jean Miller, Area Manager, MidWest Region, SiFi Networks

 

Making Public Works an Attractive Option in a Changing Workplace

The current workplace looks different, the labor force has changed, and the job market is volatile. Public works organizations are facing new workforce challenges while the largest ever investment in infrastructure is happening. So, how do we find success in this divergent situation? It requires that public works leaders find creative means of retaining talent, recruiting in competitive markets, and inspiring the next generation to join our professions. 

Moderator:
Jason Drew, Principal, NCE

Speakers:
Joan Araujo, Director Central Services, Ventura County Public Works Department
Joshua Pack, Director of Public Works, County of Butte
Walter Rubalcava, Civil Engineer, County of Santa Barbara
Paul Valadao, Lecturer, Cal Poly State University, San Luis Obispo

 

Going to the Well: Discussing Municipal Water Issues

As climate change continues to impact California’s water supply, hear from the State Water Board and local water utilities on challenges and successes in responding to this current drought and planning for improved water supply resiliency in future droughts.

Moderator:
Brian Balbas, Public Works Director/Chief Engineer, Contra Costa County

Speakers:
Jessica Bean, Assistant Deputy for Drought and Water Rights Modernization, State Water Resources Control Board
Elizabeth Lovsted, Water Resources Manager, San Diego County Water Authority
Peter Martin, Deputy Director Water Resources, Santa Rosa Water

Friday, March 10

Cal Cities Registration Open

8:00-10:00 a.m.

Cal Cities Breakfast

8:00–9:00 a.m.

General Session 

9:00–10:00 a.m.

Receive a legislative update curated for public works professionals leading California cities.


Break

10:00–10:10 a.m.

Closing General Session

10:10-11:30 a.m.

Leading High Performance

Is your team known for consistently delivering on objectives? Do team members act as resources for each other? Does your team work well together, learn quickly and adapt easily to change? Effective delivery of Public Works services requires teamwork at all levels, and today’s Public Works environment requires teams to be more nimble, adaptable, and resilient than ever before. Whether you’re an experienced manager or new to the role, this session will help you unlock the full potential of your team. 

During this interactive, fast paced session, participants will: 1. leverage Six Sigma communication techniques to fuel efficiency and reduce or eliminate rework 2. learn to maximize the benefits of conflict (innovation, inclusion, and diversity of thought), while at the same time, preserving and strengthening relationships and 3. learn two powerful coaching strategies to fuel development for team members and capacity for leaders. 

Adjourn

11:30 a.m.

 

 

 

2023 Institute Session Materials

 

     

    Previous Institute Session Materials

      2022 Session Materials
      2021 Session Materials