City Clerks New Law and Elections Seminar

December 8 — 10, 2021

Universal City, CA

Register Now

Join the League of California Cities for three days of educational content and networking at the 2021 City Clerks New Law and Elections Seminar, in Universal City!

Taking place Wednesday, December 8 - Friday December 10 at the Sheraton Universal Hotel, this innovative conference will delve into current topics of importance to city clerks. Networking opportunities will be available to connect with your peers as well!

Designed for city clerks and staff members of all tenures from throughout the state, this conference will expand your knowledge on a wide range of topics relevant to your roles within your city, and foster relationships and communication with your fellow peers. Now more than ever, the opportunity for city clerks to learn from and network with each other provides invaluable support.

For questions about registration, please contact our registrar, Megan Dunn. For all other questions, please contact Conference Program Manager, Caitlin Cole.

Please see our event and meeting policies.

Become a Sponsor

Registration

Full Registration Includes:

  • electronic access to all program materials
  • admission to all educational sessions
  • admission to two lunches, one breakfast, and a Wednesday evening reception.
Online Registration (credit card) – Register Now 
Mail-in Registration (pay by check) - contact Megan Dunn to request a registration form.

Full Conference Registration Fees

City Staff/Officials$500
Company/Consultant/League Partner/All Others$660
Non-member City$1,500
Guest/Spouse Reception Only Registration (Wednesday)$50

The guest/spouse fee is restricted to persons who are not city or public officials, are not related to any League Partner or sponsor, and would have no professional reason to attend the conference. It includes admission to Wednesday’s networking reception only. There is no refund for the cancellation of a guest/spouse registration. It is not advisable to use city funds to register a guest/spouse. 



One Day Registration (select Wednesday, Thursday or Friday) City Staff/Officials
$300
Company/Consultant/League Partner/All Others $550
Non-Member City$1,300
Guest/Spouse Reception Only Registration (Wednesday)$50

The guest/spouse fee is restricted to persons who are not city or public officials, are not related to any League Partner or sponsor, and would have no professional reason to attend the conference. It includes admission to Wednesday’s networking reception only. There is no refund for the cancellation of a guest/spouse registration. It is not advisable to use city funds to register a guest/spouse. 



Refund Policy:

Advance registrants unable to attend will receive a refund of rate paid, minus a $75 processing charge, only when a written request is submitted to Megan Dunn, and received on or before November 30. Refunds will not be available after this date. If you are unable to attend, you may substitute a colleague for your entire registration.

Hotel and Travel

A limited number of hotel rooms are available at a reduced rate for conference attendees. The discounted hotel rate cut-off is Tuesday, November 16, 2021. Hotels are subject to sell out prior to the deadline – reserve early! 

STEP ONE: Register for the Conference

STEP TWO: Book hotel room

Once registration is complete, you will receive a confirmation e-mail directing you to the group housing reservations page.

Sheraton Universal Hotel 
333 Universal Hollywood Drive
Universal City, CA 91608

Group Hotel Rate (per night): $199– Single/Double Occupancy (plus tax and fees)

Hotel Changes or Cancellations

Hotel reservation changes, date modifications, early check-out, or cancellations must be made directly through the hotel. Please note that after Tuesday, November 16, 2021 has passed, you may incur a financial penalty and minimum one-night room charge or attrition fees. 

PLEASE NOTE: The information you provide to Cal Cities when registering for a Cal Cities conference or meeting may be shared with the conference or meeting hotel(s). The hotel(s) will also share with Cal Cities the information you provide to the hotel(s) when you make your hotel reservation for the conference or meeting. The information shared between Cal Cities and the hotel(s) will be limited to your first name, last name and dates/length of stay in the hotel.

CAUTION! You must be registered for the conference prior to booking a hotel room. Do not make a hotel reservation unless you are sure it is needed. Your city/company will be financially responsible for all cancellation/attrition fees. If you are making hotel reservations for others, please confirm with each individual, in advance, that they actually need hotel accommodations and intend to use them on the dates you are reserving.


Parking and Transportation

Discounted Daily Parking: $14* 
Discounted Self-Parking (per night): $29*
Discounted Valet Parking (per night): $45*
*Subject to availability and to change

Sheraton Universal Hotel offers an ideal location by the highway, next to the entrance to Universal Studios Hollywood. 

Nearby airports include:
Los Angeles International Airport (24 miles)
Hollywood Burbank Airport (4.9 miles)

Use the nearby Universal City metro stop on the Red Line to easily reach other Los Angeles attractions, including the Walk of Fame, the Hollywood Bowl and Grauman's Chinese Theatre.
Schedule and Sessions

Program at a Glance

As of October 15, 2021 (subject to change)

Wednesday, December 8

8 a.m. - 6 p.m. Registration Open
8 a.m. - 6 p.m. Premium Sponsor Tables Open
10 a.m. - 12 p.m. Opening General Session
12 p.m. - 1:30 p.m.  General Luncheon | Celebrations
1:30 p.m. - 3 p.m.  Educational Session
3 p.m. - 3:30 p.m.  Exclusive Premium Sponsor Break
3:30 p.m. - 5 p.m.  Educational Session
5 p.m. - 6 p.m.  Networking Reception

 

Thursday, December 9

8 a.m. - 4:30 p.m. Registration Open
9 a.m. - 12 p.m. Elections, New Law, and Fair Political Practices Update
12 p.m. - 1:30 p.m.  Networking Luncheon
1:30 p.m. - 3 p.m.  Educational Session
3 p.m. - 3:30 p.m.  Networking Break
3:30 p.m. -5 p.m.  Educational Session

 

Friday, December 10

7:30 a.m. - 12 p.m. Registration Open
7:45 a.m. - 8:45 a.m. Networking Breakfast
9 a.m. - 12 p.m. Closing General Session: Keynote / Workshop

 

* Schedule and sessions subject to change, more details to be announced soon!

Explore Previous Seminars

2020 Seminar Session Descriptions

Thursday, December 17

The Diverse and Inclusive City

9-10:30 a.m.

Join us as we explore the working culture of a City and Council through the lens of Diversity and Inclusion. We will examine those areas outside of the scope of just ethnicity and gender, to include age, thinking style, and communication style. We will review and discuss the importance of diversity in the workplace, identify inclusive practices, and call out challenges that may be in place.

Welcome and Introductions: Anthony Mejia, City Clerk, Palm Springs, President, City Clerks Department, League of California Cities

Moderator: Anthony Suber, Deputy City Manager, Town of Atherton

Speakers: | Shelline Bennett, Partner, Liebert Cassidy Whitmore

 

Remote Records Management in Pandemic Times

11 a.m.-12:30 p.m.

Our work environment has changed drastically since March of 2020. Agencies have scrambled to continue serving the public while maintaining efficient, secure access to critical information. Concerns about remote meetings, VPN portals, personal devices, trusted documents, confidentiality and the threat of black hat actors have changed how Records Managers and Information Technology groups provide trustworthy document management. How can we assure management and the public accurate, unobscured access to our information? Are remote meetings considered “records”? In this segment, we will discuss your remote access challenges and how we can best manage the records we need during the seemingly unending shelter in place.

Moderator: Laura Nieto, Chief Deputy City Clerk, Irwindale, Recording Secretary, City Clerks Department, League of California Cities

Speakers: Bruce Meier, President Records Control Services, Inc.

 

Lunchtime Trivia: TV, Gameshows, and Fast Food!

12:40-1:20 p.m.

Test your knowledge in this interactive themed trivia game, where you will be working together in small teams to see who will come out on top. Prizes and bragging rights are on the line… No googling allowed!

 

Police Records and the Public Records Act

1:30-3 p.m.

This year, the California Legislature has introduced several pieces of legislation that would continue to expand an agency’s obligations under the Public Records Act. Without question, agencies are facing increasingly new and difficult burdens, especially law enforcement agencies. In this training, Director of PRA Services and E-Discovery Counsel Christine Wood will review the PRA, highlight new and unique disclosure requirements, and discuss best practices for the identification, collection, review and production of public records in the possession of public agencies.

Moderator: Patrice M. Olds, City Clerk, San Mateo, Past President, City Clerks Department, League of California Cities

Speakers: Christine Wood, Director of PRA Services and e-Discovery Counsel, Best Best & Krieger 

 

Creating Personal Balance in an Unbalanced World

3:30-5 p.m.

There are unprecedented demands on us these days as the chaos in our world continues. Expectations to deliver seem endless, and sometimes unattainable, as we pivot, turn and do flips to find new ways of doing things – both professionally and personally. Losing control often feels only a few steps away and caring for ourselves seems to move to the end of the “to-do list” much faster than it ever has before. The reality is that taking care of ourselves and creating a balanced life is not a “to-do”; rather it is a “to-be”. So, how do we create personal balance in this unbalanced world? Join us as we explore what having mind-body-spirit balance means (which is something different for each of us), and how having that balance can enhance our lives. We’ll talk about how our energy field is affected by our level of balance, and how that in turn affects those around us and our ability to support others (like our elected officials and our team), all of which are important aspects of our ability to be an effective leader in our agency. Resources, tools and tips on how to gain and maintain personal balance that works for you will be offered.

Moderator: Ashton Gout, Deputy City Clerk, Palm Springs

Speakers: Pamela Miller, Institute Director, CA MMC Institute | Joann Tilton, Institute Director, Northwest Clerks Institute

Friday, December 18

Elections, New Law and Fair Political Practices Update

9-10:30 a.m.

In this comprehensive session, attendees will receive an overview of the rules and regulations approved during the 2020 legislative session. Practical and real-world applications to city clerk professional responsibilities and tasks will be discussed, as well as FPPC issues and the intricacies of campaign disclosures, gift regulations, conflicts of interest and more.

Speakers: Dr. Alana Jeydel, Education Program Manager, Fair Political Practices Commission | Neal Kelley, Registrar of Voters, Orange County Registrar of Voters

 

Tools and Technologies for the Modern Clerk: Navigating the “Now” Normal

11 a.m.-12:30 p.m.

With the professional landscape changing so rapidly in recent months, many Clerks have been forced to implement new tools and technologies in order to continue providing great service to their customers, both internal and external. This shift has provided opportunities for Clerks to explore and implement solutions that will not only help them provide service immediately, but impact the efficiency of the Clerk’s office long into the future. This session will explore available technologies to address the challenges of the “now” normal, including agenda management, digital signatures, workflows, electronic plan submittal, records management portals, online meetings, and remote workspaces, among others.

Moderator & Speaker: Stephanie Smith, City Clerk, Murrieta

Speakers: Michelle Bigelow, City Clerk, Morgan Hill

 

Lunchtime Trivia: Slogans and Desserts!

12:40-1:20 p.m.

Test your knowledge in this interactive themed trivia game, where you will be working together in small teams to see who will come out on top. Prizes and bragging rights are on the line… No googling allowed!

 

The Rules for 2021 Redistricting Changed Again!

1:30-3 p.m.

Like every year for the past 5 years, 2020 saw the Legislature adopt AB 1276, again changing timelines, criteria and other rules for redistricting. This panel will discuss:

The key changes from AB 1276, along with the related AB 849 provisions from last year - highlighting how the process and criteria have changed since the 125 cities made the move from at-large to by-district elections

The options for creating commissions to handle redistricting

How maps are implemented at the County after a redistricting map is adopted

Moderator & Speaker: Shalice Tilton, Senior Consultant, National Demographics Corporation

Speakers: Douglas Johnson, President, National Demographics Corporation | Elio Salazar, Geographic Information Systems Manager, Los Angeles County | Chris Skinnell, Partner, Nielsen Merksamer Parrinello Gross & Leoni, LLP

 

Bouncing Back: Resiliency in Times of Stress and Change

3:30-5 p.m.

Life often throws us situations—personal and professional—where we are caught off guard or knocked off our feet. During these times it’s easy to lose our stride and our confidence, but there are ways to get back on our feet quickly, spending less time on the down and more time in creative action. In this talk, Heidi shares the latest in neuroscience, behavioral psychology, mindfulness, and coaching techniques so that you can rewire your own brain for positivity, self-compassion, and a strong sense of purpose.

Closing Comments: Melissa Thurman, City Clerk, San Bruno, 1st Vice President, City Clerks Department, League of California Cities

Speakers: Heidi Connal, Executive Coach, Adventure Traveler, Gratitude Finder

 

2020 Seminar Session Materials

 

2020 Seminar Access for Registered Attendees

In addition to access to all live sessions, session materials, and virtual networking opportunities, registering for the conference grants you access to all session recordings for later viewing for a limited time. View the session recordings.

 

Previous Seminar Session Materials