City Clerks New Law and Elections Seminar
December 13-15, 2023
San Diego Mission Bay Hotel
1775 East Mission Bay Drive, San Diego, CA
Seminar SOLD OUT. No onsite registrations.
Designed for city clerks and staff members of all tenures from throughout the state, the City Clerks New Law and Elections Seminar expands an individual’s knowledge on a wide range of topics relevant to the city clerk’s role within their city and fosters relationships and communication with peers. The opportunity for city clerks to learn from and network with each other provides invaluable support. We hope you can join us December 13-15 in San Diego for our 2023 City Clerks New Law and Elections Seminar!
For registration questions, please contact Megan Dunn. For other questions, please contact Kayla Boutros.
Please see our event and meeting policies.
*With an update in technology, registration will now happen directly through your MyCalCities account. If you have not used your MyCalCities account already, please review details about the portal and contact us for questions. You will be asked to log in to register. Registration will require a credit card.
2023 Seminar Information
Full Registration Includes:
- admission to all educational sessions
admission to the Wednesday evening reception, Thursday breakfast and lunch, and Friday breakfast
access to all program materials
Registration Process:
With an update in technology, registration will now happen directly through your MyCalCities account. Please take a moment to set up your account so you are ready to go! If you have not used your MyCalCities account already, please review details about the portal and contact us for questions.
Online registration ended Dec. 6. No onsite registrations will be available.
If you are registering someone other than yourself, first sign in as yourself and then choose the option to register someone else.
Note: Registrations through MyCalCities are available for credit card payments only. If you need to be invoiced and pay with a check, create your account and then reach out to conference registrar, Megan Dunn to request an invoice. Full payment is due at the time of registration.
To request an accommodation or for inquiries about accessibility, please contact conference registrar, Megan Dunn. Every effort will be made to honor requests submitted.
View Cal Cities’ event and meeting policies in advance of the seminar.
Full Conference Registration Fees
Online registration ended Dec. 6. No onsite registrations will be available.
Member-City Officials and Staff | $550 |
Non-Member City Officials and Staff | $1,550 |
All Others | $710 |
One-Day Registration Fees
Member-City Officials and Staff | $325 |
Non-Member City Officials and Staff | $1325 |
All Others | $575 |
Guest Reception Pass | $50 |
*The guest/spouse fee is restricted to persons who are not city or public officials, are not related to any Cal Cities Partner or sponsor, and would have no professional reason to attend the conference. It includes admission to Wednesday’s networking reception only. There is no refund for the cancellation of a guest/spouse registration. It is not advisable to use city funds to register a guest/spouse.
Refund Policy
Advance registrants unable to attend will receive a refund of rate paid, minus a $75 processing charge, only when a written request is submitted to Megan Dunn, and received on or before Dec. 6. Refunds will not be available after this date. If you are unable to attend, you may substitute a colleague for your entire registration.
A limited number of hotel rooms are available at a reduced rate for conference attendees. The discounted hotel rate cut-off is Tuesday, Nov. 21, 2023.
STEP ONE: Online registration ended Dec. 6. No onsite registrations will be available.
Registration can be completed through your MyCalCities Portal.
NOTE: Instructions on how to access your portal can be found at this link.
STEP TWO: Book a hotel room
Hotels are subject to sell out prior to the deadline – reserve early!
Seminar Location:
San Diego Mission Bay Hotel
1775 East Mission Bay Drive
San Diego, CA
Group Hotel Rate (per night): $189 – Single/Double Occupancy (plus tax and fees)
Hotel Changes or Cancellations
Hotel reservation changes, date modifications, early check-out, or cancellations must be made directly through the hotel. Please note that after Tuesday, Nov. 21, 2023 has passed, you may incur a financial penalty and minimum one-night room charge or attrition fees.
PLEASE NOTE: The information you provide to Cal Cities when registering for a Cal Cities conference or meeting may be shared with the conference or meeting hotel(s). The hotel(s) will also share with Cal Cities the information you provide to the hotel(s) when you make your hotel reservation for the conference or meeting. The information shared between Cal Cities and the hotel(s) will be limited to your first name, last name, email, and dates/length of stay in the hotel.
CAUTION! You must be registered for the conference prior to booking a hotel room. Do not make a hotel reservation unless you are sure it is needed. Your city/company will be financially responsible for all cancellation/attrition fees. If you are making hotel reservations for others, please confirm with each individual, in advance, that they actually need hotel accommodations and intend to use them on the dates you are reserving.
Parking and Transportation
Parking is complimentary for those attending the conference.
The Mission Bay Hotel is located five miles from the San Diego International Airport.
*Schedule subject to change
View the 2023 City Clerks New Law and Elections Seminar program here.
Wednesday, Dec. 13
Registration Open
8:00 a.m.-6:00 p.m.
Premium Sponsor Tables Open
8:00 a.m.-6:00 p.m.
Opening General Session
10 a.m.-Noon
Networking Lunch
Noon-1:30 p.m.
Educational Session
1:30-3:00 p.m.
Exclusive Premium Sponsor Break
3:00-3:30 p.m.
Educational Session
3:30-5:00 p.m.
Joint Reception with Fire Chiefs
5:00-6:00 p.m.
Thursday, Dec. 14
Registration Open
8:00 a.m.-4:00 p.m.
Networking Breakfast
8:00-9:00 a.m.
Educational Session
9:00 a.m.-Noon
Networking Lunch
12:00-1:30 p.m.
Concurrent Educational Sessions
1:30-3:00 p.m.
Break
3:00-3:30 p.m.
Concurrent Educational Sessions
3:30-5:00 p.m.
Friday, Dec. 15
Registration Open
8:00-10:30 a.m.
Breakfast
8:00-9:00 a.m.
Educational Session
9:00-10:00 a.m.
Break
10:00-10:30 a.m.
Closing Educational Session
10:30 a.m.-noon
Adjourn
Noon
2022 Seminar Session Descriptions
View the 2022 City Clerks New Law and Election Seminar program.
Registration Open
8:00 a.m.-6:00 p.m.
Premium Sponsor Tables Open
8:00 a.m.-6:30 p.m.
Opening Keynote: How to Get Things Done When You’re Not the Boss
10:00 a.m.-noon
Sometimes you’re not in charge. You cannot tell people what to do, yet you still need their help to do your job. Yes, it’s possible to get results, influence others, and lead projects without being a boss, but how? By establishing a reputation for integrity and trustworthiness you’ve got a good start—yet you need to master certain skill sets to succeed. This keynote explores strategies for helping city clerks achieve their professional goals regardless of the constellation of circumstances they face.
Opening Remarks: Marc Donohue, President, City Clerks Department and City Clerk/Communications Director, Eastvale
Speaker: Mitchell Friedman, Principal, Mitchell Friedman Communications
Networking Luncheon
noon-1:30 p.m.
Strategies for Creating Dynamic Multi-Generational Teams
1:30-3:00 p.m.
It used to be called the generation gap. With seven living generations, the potential for generational differences in the workplace is high. In this session, hear from a Baby Boomer, a Gen Xer, and a Millennial on what it means to say “back in my day,” and how celebrating each other’s differences and unique perspectives is a better leadership approach than trying to get everyone “on the same page.” Participants will learn strategies for translating generational language differences, why innovation doesn’t have to abandon tradition, and will leave with a new appreciation for their co-workers.
Presentation of Sponsors: Ashton R. Arocho, Second Vice President, City Clerks Department and Deputy City Clerk, Fontana
Moderator and Speaker: Stephanie Smith, Director of Election Services, Best Best &
Krieger, LLP
Speakers: Paula de Sousa, Partner, Best Best & Krieger, LLP
Frank Splendorio, Of Counsel, Best Best & Krieger, LLP
Visit with Sponsors
3:00-3:30 p.m.
Wearing Multiple Hats: How to Manage a PIO Role
3:30-5:00 p.m.
The role of a Public Information Officer (PIO) comes with several responsibilities ranging from creating social media posts to devising a public engagement strategy. Many agencies add these responsibilities to differing roles, making balancing them with an everyday workload a daunting task. During this session, presenters will share their insights on managing multiple roles, the communications that come with it, and community engagement best practices. The foundational knowledge shared in this session will help you deliver in your role as a city clerk.
Moderator: Jessica Blair, First Vice President, City Clerks Department and Communications Director/City Clerk, Half Moon Bay
Speakers: Michelle Bigelow, City Clerk/Public Information Officer, Morgan
Hill
Jorge Garcia, Assistant City Manager, Pismo Beach
Ryder Smith, President, Tripepi Smith
Joint Networking Reception with Fire Chiefs and Municipal Finance Officers
5:00-6:30 p.m.
Make new friends and catch up with old ones while enjoying delicious appetizers and tasty beverages during the evening networking reception. This joint reception is open to attendees from all three Cal Cities conferences: the Fire Chiefs Leadership
Seminar, Municipal Finance Institute, and City Clerks New Law and Elections Seminar. It's the perfect opportunity to form support networks inside and outside your profession.
Registration Open
8:00 a.m.-4:00 p.m.
Networking Breakfast
8:00-9:00 a.m.
New Law and Election Update and More!
9:00 a.m.-noon
It’s that time of year again. In this session, we will share highlights from the previous legislative session; discuss new bills related to elections, records, and the Brown Act; and review new Fair Political Practices Commission rules,
regulations, and filing requirements. In addition, we will identify which department programs and practices currently work, which do not, and what legislative solutions may be the answer to future challenges of the profession, especially as
it relates to meetings, records, elections, and voting.
Moderator: Randi Johl, Department Director, City Clerks Department, City Clerk/Legislative Director, Temecula
Speakers: Michael Cohen, Associate, Renne Public Law Group
Chloe Hackert, Education and External
Affairs Unit Manager, Fair Political Practices Commission
Dane Hutchings, Managing Director, Renne Public Policy Group
Lindsey Nakano, FPPC Senior Legislative Counsel, Fair Political Practices Commission
Johnnie Pina, Legislative
Representative, League of California Cities
Networking Luncheon
noon-1:30 p.m.
Federal Resources for Elections
1:30-3:00 p.m.
Under the Help America Vote Act of 2002, the U.S. Election Assistance Commission serves as a clearinghouse for best practices in election administration. These best practices can be scaled back or downsized as needed to work across jurisdictions. In this session, presenters from the U.S. Election Assistance Commission will introduce the agency’s clearinghouse function and highlight the resources and best practices that election officials can leverage to help with every aspect of election administration; from cyber security to language assistance, chain of custody, post-election audits, and accessibility.
Moderator: Debra Black, Recording Secretary, City Clerks Department and City Clerk, San Dimas
Speakers: Kammi Foote, Senior Election Subject Matter Expert, U.S. Election Assistance Commission
Christy McCormick, Commissioner, U.S. Election Assistance Commission
Building a Strong Working Relationship with Your City Manager
3:30-5:00 p.m.
As clerks, we are dedicated to our organizations, managers, and councils, but how do you build a strong relationship with a city manager when those positions are ever changing? In this session, we will discuss how to build a better relationship with your city manager, understanding your role as the clerk, and how to work within your boundaries and stay in your lane. This session will teach you what your city manager expects of you and how to coach your city manager on what is expected of them, as well as how to work through difficulties.
Moderator: Ashton R. Arocho, Second Vice President, City Clerks Department and Deputy City Clerk, Fontana
Speakers: Heather Glaser, City Clerk, Mountain View
John Kunkel, Interim City Manager, Huron
Graham Mitchell, City Manager, El Cajon
Marci Reyes, City Clerk, Kerman
Registration Open
8:00-10:30 a.m.
Networking Breakfast
8:00-8:45 a.m.
When Discourse Fails and Recalls and Initiatives are on the Horizon
8:45-10:15 a.m.
In the era of unprecedented election challenges, municipal clerks are obligated to exhaust all means of communication to maintain public trust. These efforts include encouraging civil discourse and facilitating access to timely and relevant information. In this session, attendees will learn how to productively engage internal and external stakeholders to lower the temperature in the room, as well as the technicalities of how to conduct a recall or initiative in a community when the temperature remains a little too hot to handle.
Moderator: Marc Donohue, President, City Clerks Department and City Clerk/Communications Director, Eastvale
Speakers: Dawn G. Abrahamson, City Clerk, Vallejo
Melissa Kuehne, Senior Program Manager, Institute
for Local Government
Lisa Pope, City Clerk, Vernon
Creating Greater Diversity, Equity, and Inclusion Through Language Access
10:30 a.m.-noon
Democracy requires participation and as City Clerks we must create a transparent and accessible environment. Online access to meeting information is a powerful tool, but in order to reach as many communities as possible, a language access program is necessary. Hear about programs implemented in other cities along with the lessons learned. Panelists will discuss how they discovered that it is possible to do more to engage the entire community and increase meaningful participation, even with limited resources.
Moderator: Jessica Blair, First Vice President, City Clerks Department and Communications Director/City Clerk, Half Moon Bay
Speakers: Kerry Bigelow, City Clerk, Chula Vista
Diana Fuentes, Assistant
City Clerk, San Diego
Sarah Gorman, City clerk Services Manager, Santa Barbara
2022 Seminar Session Materials
- 2022 Legislative Reference Guide To California Election Laws
- Cal Cities 2022 Legislative Report
- Creating Greater Diversity, Equity, and Inclusion Through Language Access - Fuentes
- Federal Resources for Elections
- FPPC New Law and Election Update and More! - Hackert
- How to Get Things Done When You’re Not the Boss
- New Law and Election Update and More!
- Strategies for Creating Dynamic Multi-Generational Teams - Smith
- Wearing Multiple Hats How to Manage a PIO Role
- When Discourse Fails and Recalls and Initiatives are on the Horizon
Previous Seminar Session Materials
- Calling All Residents, Please Apply!
- Do You Speak My Language? Language Inclusivity and Belonging in My Community
- Media Engagement In Tumultuous Times - Gomez
- Media Engagement in Tumultous Times - Oviatt
- New Law and Election Update and More! - Castillo and Hackert
- New Law and Election Update and More! - Hutchings and Cohen
- New Law and Election Update and More! - Perron
- The Engineering of Public Records Processing
- 2020 IIMC Assessment and Attendance
- Bouncing Back in Times of Stress and Change - Connal
- Creating Personal Balance in an Unbalanced World
- Elections, New Law and Fair Political Practices Update - Johl
- Elections, New Law and Fair Political Practices Update - Kelley
- Elections, New Law and Fair Political Practices Update part b - Kelley
- Elections, New Law, and Fair Political Practices Update - Jeydel
- Police Records and the Public Records Act - Wood
- Remote Records Management in Pandemic Times - Meier
- The Diverse and Inclusive City -Bennett
- The Rules for 2021 Redistricting Changed Again! - Tilton
- Tools & Technologies for the Modern Clerk
Speaker Center
In the Speaker Center, you can find resources for all speaker-related details including deadlines, , presentation guidelines, layout, and structure, speaker agreements, and presentation submission directions.
Should you have any questions, please contact the education department.
Important deadlines
Dec. 4: Submit your final presentation to Cal Cities within the “My Speaking Session” of your MyCalCities Portal.
Our goal is to provide exceptional educational experiences, networking opportunities, and innovative tools that will make attendees and their cities more successful. Studies show that adults learn best when they are actively involved in the process rather than passively listening or watching. Most seminar attendees are knowledgeable about the subject, and therefore are interested in hearing what others know and what their experiences have been. Accordingly, we urge you to plan your presentation with these suggestions in mind.
The most common complaints on session evaluations from prior seminars are:
- "The presentation was a 'sales' pitch for a particular product or service."
- "I couldn't read the slides."
- "One speaker took so much time that the others were not able to give their full presentations."
- "I'd like more practical knowledge."
Please consider the following as you prepare for your presentation:
- Relevant content for experienced audiences that stretches thinking and provides new approaches.
- Content that is delivered in an engaging way and draws on the experience of the attendees.
- Examples and case studies of real success (and successful failures).
- Try to add stories, anecdotes, testimonials, or demonstrations that emphasize your point. We all remember a good story, and thus more easily the lesson with it.
- Provide tools and information that the audience can implement.
- If there are other speakers in your session, coordinate with them in advance to decide your speaking order and ensure that all presentations fit into the assigned time allotment. If you do not have the contact information for your co-presenters, please contact us at education@calcities.org.
- Selling from the podium creates conflict of interest problems. Education sessions at the Public Works Officers Institute should never be an advertisement. Therefore, presentations may not include any commercialism for specific products or consulting services.
The League of California Cities encourages our presenters to use the most engaging educational platform possible when speaking at the City Clerks New Law and Elections Seminar. We recognize that each session has a unique format and presentation style based on the preferences of the speaker(s) and content being presented, but the following examples are provided as a general guideline in planning your session.
Panel Discussions: 90 minutes, with up to 3 speakers
Presider (5 minutes)
- Welcome
- Frame session
- Introduce speakers
Speaker(s) #1, #2 and #3 (25 minutes)
- Summary of relevant experience
- Learning objectives
- Core session content
- Summary of key points
Presider (10 minutes)
- Facilitate Q&A
- Final comments
Single Speaker Session: 90 minutes, 1 speaker
Presider (5 minutes)
- Welcome
- Frame session
- Introduce speaker
Speaker #1 (75 minutes)
- Summary of relevant experience
- Learning objectives
- Core session content
- Summary of key points
Presider (10 minutes)
- Facilitate Q&A
- Final comments
As a reminder, sessions may not include any product/service demonstrations or commercial presentations for specific products or consulting services. Please contact the education department with any questions, concerns or assistance needs you may have.