City Clerks New Law and Elections Seminar

December 13-15, 2023

San Diego Mission Bay Hotel

1775 East Mission Bay Drive, San Diego, CA

Thank you for joining the League of California Cities for the 2022 City Clerks New Law and Elections Seminar in Monterey!

Designed for city clerks and staff members of all tenures from throughout the state, the City Clerks New Law and Elections Seminar expands an individual’s knowledge on a wide range of topics relevant to the city clerk’s role within their city and fosters relationships and communication with peers. The opportunity for city clerks to learn from and network with each other provides invaluable support.

The seminar took place Wednesday, Dec. 7-Friday, Dec. 9 at the Hyatt Regency Monterey, where nearly 300 city clerks and staff from across the state explored current topics of importance and engaged in networking opportunities.

Save the date for the next seminar on Dec. 13-15, 2023 at the San Diego Mission Bay Hotel.

For questions, please contact event program manager, Kayla Boutros.

Please see our event and meeting policies.

Seminar Information

Explore Previous Seminars

2022 Seminar Session Descriptions

View the 2022 City Clerks New Law and Election Seminar program.

Wednesday, December 7

Registration Open

8:00 a.m.-6:00 p.m.

Premium Sponsor Tables Open

8:00 a.m.-6:30 p.m.

Opening Keynote: How to Get Things Done When You’re Not the Boss

10:00 a.m.-noon

Sometimes you’re not in charge. You cannot tell people what to do, yet you still need their help to do your job. Yes, it’s possible to get results, influence others, and lead projects without being a boss, but how? By establishing a reputation for integrity and trustworthiness you’ve got a good start—yet you need to master certain skill sets to succeed. This keynote explores strategies for helping city clerks achieve their professional goals regardless of the constellation of circumstances they face.

Opening Remarks: Marc Donohue, President, City Clerks Department and City Clerk/Communications Director, Eastvale
Speaker: Mitchell Friedman, Principal, Mitchell Friedman Communications

Networking Luncheon

noon-1:30 p.m.

Strategies for Creating Dynamic Multi-Generational Teams

1:30-3:00 p.m.

It used to be called the generation gap. With seven living generations, the potential for generational differences in the workplace is high. In this session, hear from a Baby Boomer, a Gen Xer, and a Millennial on what it means to say “back in my day,” and how celebrating each other’s differences and unique perspectives is a better leadership approach than trying to get everyone “on the same page.” Participants will learn strategies for translating generational language differences, why innovation doesn’t have to abandon tradition, and will leave with a new appreciation for their co-workers.

Presentation of Sponsors: Ashton R. Arocho, Second Vice President, City Clerks Department and Deputy City Clerk, Fontana
Moderator and Speaker: Stephanie Smith, Director of Election Services, Best Best & Krieger, LLP
Speakers: Paula de Sousa, Partner, Best Best & Krieger, LLP
Frank Splendorio, Of Counsel, Best Best & Krieger, LLP

Visit with Sponsors

3:00-3:30 p.m.

Wearing Multiple Hats: How to Manage a PIO Role

3:30-5:00 p.m.

The role of a Public Information Officer (PIO) comes with several responsibilities ranging from creating social media posts to devising a public engagement strategy. Many agencies add these responsibilities to differing roles, making balancing them with an everyday workload a daunting task. During this session, presenters will share their insights on managing multiple roles, the communications that come with it, and community engagement best practices. The foundational knowledge shared in this session will help you deliver in your role as a city clerk.

Moderator: Jessica Blair, First Vice President, City Clerks Department and Communications Director/City Clerk, Half Moon Bay
Speakers: Michelle Bigelow, City Clerk/Public Information Officer, Morgan Hill
Jorge Garcia, Assistant City Manager, Pismo Beach
Ryder Smith, President, Tripepi Smith

Joint Networking Reception with Fire Chiefs and Municipal Finance Officers

5:00-6:30 p.m.

Make new friends and catch up with old ones while enjoying delicious appetizers and tasty beverages during the evening networking reception. This joint reception is open to attendees from all three Cal Cities conferences: the Fire Chiefs Leadership Seminar, Municipal Finance Institute, and City Clerks New Law and Elections Seminar. It's the perfect opportunity to form support networks inside and outside your profession.

Thursday, December 8

Registration Open

8:00 a.m.-4:00 p.m.

Networking Breakfast

8:00-9:00 a.m.

New Law and Election Update and More!

9:00 a.m.-noon

It’s that time of year again. In this session, we will share highlights from the previous legislative session; discuss new bills related to elections, records, and the Brown Act; and review new Fair Political Practices Commission rules, regulations, and filing requirements. In addition, we will identify which department programs and practices currently work, which do not, and what legislative solutions may be the answer to future challenges of the profession, especially as it relates to meetings, records, elections, and voting.

Moderator: Randi Johl, Department Director, City Clerks Department, City Clerk/Legislative Director, Temecula
Speakers: Michael Cohen, Associate, Renne Public Law Group
Chloe Hackert, Education and External Affairs Unit Manager, Fair Political Practices Commission
Dane Hutchings, Managing Director, Renne Public Policy Group
Lindsey Nakano, FPPC Senior Legislative Counsel, Fair Political Practices Commission
Johnnie Pina, Legislative Representative, League of California Cities

Networking Luncheon

noon-1:30 p.m.

Federal Resources for Elections

1:30-3:00 p.m.

Under the Help America Vote Act of 2002, the U.S. Election Assistance Commission serves as a clearinghouse for best practices in election administration. These best practices can be scaled back or downsized as needed to work across jurisdictions. In this session, presenters from the U.S. Election Assistance Commission will introduce the agency’s clearinghouse function and highlight the resources and best practices that election officials can leverage to help with every aspect of election administration; from cyber security to language assistance, chain of custody, post-election audits, and accessibility.

Moderator: Debra Black, Recording Secretary, City Clerks Department and City Clerk, San Dimas
Speakers: Kammi Foote, Senior Election Subject Matter Expert, U.S. Election Assistance Commission
Christy McCormick, Commissioner, U.S. Election Assistance Commission

Building a Strong Working Relationship with Your City Manager

3:30-5:00 p.m.

As clerks, we are dedicated to our organizations, managers, and councils, but how do you build a strong relationship with a city manager when those positions are ever changing? In this session, we will discuss how to build a better relationship with your city manager, understanding your role as the clerk, and how to work within your boundaries and stay in your lane. This session will teach you what your city manager expects of you and how to coach your city manager on what is expected of them, as well as how to work through difficulties.

Moderator: Ashton R. Arocho, Second Vice President, City Clerks Department and Deputy City Clerk, Fontana
Speakers: Heather Glaser, City Clerk, Mountain View
John Kunkel, Interim City Manager, Huron
Graham Mitchell, City Manager, El Cajon
Marci Reyes, City Clerk, Kerman

Friday, December 9

Registration Open

8:00-10:30 a.m.

Networking Breakfast

8:00-8:45 a.m.

When Discourse Fails and Recalls and Initiatives are on the Horizon

8:45-10:15 a.m.

In the era of unprecedented election challenges, municipal clerks are obligated to exhaust all means of communication to maintain public trust. These efforts include encouraging civil discourse and facilitating access to timely and relevant information. In this session, attendees will learn how to productively engage internal and external stakeholders to lower the temperature in the room, as well as the technicalities of how to conduct a recall or initiative in a community when the temperature remains a little too hot to handle.

Moderator: Marc Donohue, President, City Clerks Department and City Clerk/Communications Director, Eastvale
Speakers: Dawn G. Abrahamson, City Clerk, Vallejo
Melissa Kuehne, Senior Program Manager, Institute for Local Government
Lisa Pope, City Clerk, Vernon

Creating Greater Diversity, Equity, and Inclusion Through Language Access

10:30 a.m.-noon

Democracy requires participation and as City Clerks we must create a transparent and accessible environment. Online access to meeting information is a powerful tool, but in order to reach as many communities as possible, a language access program is necessary. Hear about programs implemented in other cities along with the lessons learned. Panelists will discuss how they discovered that it is possible to do more to engage the entire community and increase meaningful participation, even with limited resources.

Moderator: Jessica Blair, First Vice President, City Clerks Department and Communications Director/City Clerk, Half Moon Bay
Speakers: Kerry Bigelow, City Clerk, Chula Vista
Diana Fuentes, Assistant City Clerk, San Diego
Sarah Gorman, City clerk Services Manager, Santa Barbara



2022 Seminar Session Materials

Thank You Sponsors